Conference Services

Conference Calling

UFIT Telecommunications does not have a contract for conference calling, but we do recommend the SUNCOM BT Audio Conference due to their competitive pricing for larger conference calls or the MeetMe conference feature available on the Cisco VoIP phone for smaller conference calls.

SUNCOM BT Audio Conferencing Service

• Dedicated, private conferencing ports
• Can be initiated from any phone
• Capabilities for up to 150 participants
• 7 X 24 availability
• Toll-free dial-in numbers
• Invoiced only when used (no monthly recurring charges)
• Rate is $0.023/minute/participant
• Global Access Numbers allow your participants to dial in to your BT conference, regardless of their location, through toll free or local numbers.
• Many features (participant self mute, optional conference security PINs, web moderator control of the bridge, recording)

To request the service, please submit a UFIT Telecommunications ticket here http://my.it.ufl.edu or call 273-1234

Cisco VoIP Phone Conferencing

Adhoc Conferencing

• Included with standard line service
• Party limit: 16 callers
• Needs to be initiated from a Cisco phone

Initiating an Adhoc Conference

If you wish to forward incoming calls to Voicemail while on a conference call, press the “CFwdALL” softkey then press Messages button. This will prevent phone from receiving incoming calls while in conference mode.

1. When on the call press the “more” softkey and then press the “Confrn” softkey. (Some newer phones have a separate Conference button)
2. Dial the next phone number, press the “Confrn” softkey, dial the next number, press the “Confrn” softkey etc.
3. When all the callers are in the call, press the “Confrn” softkey to join everybody.
4. To see all the conference call participants, press the “ConfList" softkey (if available on your phone model)
5. To drop the last participant added to a conference call, press the “RmLstC” softkey (if available on your phone model)

Some phone models also have the “Join” softkey that allows you to convert two calls into a three party conference: To use the Join softkey, click the Join softkey in an active call, select the other call on the same line (call waiting) and click Join again. The two phone calls have now been converted to a three-party conference call. 

MeetMe Conferencing

• Dedicated phone number for conferencing.
• Cost is $7.60/month. Normal long distance rates apply for callers dialing in.
• Meet Me conference lines can hold up to 16 callers.
• Needs to be initiated from a Cisco phone.

To request the service, please submit a UFIT Telecommunications order here http://my.it.ufl.edu or call 273-1234.

Establishing a Meet Me Conference

If you wish to forward incoming calls to Voicemail while on a conference call, press the “CFwdALL” softkey then press Messages button. This will prevent phone from receiving incoming calls while in conference mode.

1. Pick up the handset and get a dialtone.
2. Press the “more” softkey to display “MeetMe”.
3. Press “MeetMe” softkey.
4. Dial the Meet Me number.
5. Display will say “To Conference”.
6. To end the call, press the EndCall softkey.

If you decide to look for another vendor, please take care as rates can be fairly high. Departments are free to select any vendor for their teleconferencing needs. Telecommunications does not recommend any vendor over another. When contacting a vendor, let them know you are a tax exempt, state agency.

Access Options and Features

Availability of teleconferencing services may vary between vendors. Common access options and features are listed below:

Access options:

Features: