Purchase Request

Access to computational and storage resources on UFIT Research Computing managed systems such as HiPerGator and HiPerGator-RV and to additional services is available via allocations made through purchases of hardware or through a charged service. See the Groups and Allocations policy page for more details on how the resources are allocated and accessed. When purchased as a service, the cost of hardware resources is higher than equipment purchased for its lifetime as a hardware purchase and incurs Indirect Cost (IDC) for most funding types. Training and consultation services are also available.

Note: It is the investor's responsibility to select the appropriate purchase type when submitting an investment request. Please contact us if you have any questions.

Restricted data (HIPAA, FERPA, ITAR/EAR) can be used on HiPerGator as described in Policies and Procedures.

There are two different tracks to purchase HiPerGator allocations, depending on whether you are part of UF or an external organization, such as another university in Florida or a UF-supported startup company. 

Internal Purchase by UF Faculty or colleges and departments

Following are the steps for making an internal purchase by UF Faculty, colleges, or departments:

• Review the price list appropriate for the desired purchase type and decide which level of investment will meet your research needs.
• Select the purchase form for the system (HiPerGator or HiPerGator-RV) and the chosen purchase type (Hardware or Service) below.
• Fill out the form by selecting the resource or service items to purchase and provide the required contact information.

After you submit the form, we will review the request, allocate the resources, and forward the purchase information to the UFIT Business Center Billing Team after a 5-business-day change hold period, during which you can request changes to the investment. Once the request is received by the UFIT Business Center, they will contact the specified fiscal specialist with the necessary information to create a PO.

Hardware Investment Purchase

UF Internal Purchases Only (paid with UF PeopleSoft Chartfields) - Use one of the two order forms below to purchase HiPerGator Hardware or HiPerGator-RV Hardware Resources.

To purchase a hardware investment please use the following links for either regular HiPerGator products or HiPerGator-RV products:

Service Investment Purchase

UF Internal Purchases Only (paid with UF PeopleSoft Chartfields) - Use one of the two order forms below to purchase HiPerGator Services or HiPerGator-RV Service Resources.

To purchase service resources please use the following links for either regular HiPerGator products or HiPerGator-RV products:

Consulting Service Purchase

UF Internal Purchases Only (paid with UF PeopleSoft Chartfields) - Use the order form below to purchase consulting time at an hourly rate for research software engineering, AI, custom support, or restricted data consultation.

Purchases by External Organizations

The process has the following steps:

• Consult the Price Lists for reference and to plan your purchase.
• Working with UFIT Research Computing staff for advice, obtain a quote for the services needed
  
  • See the quote request documentation for reference on what information will be required to prepare a quote.
  • Contact UFIT Research Computing at it-rc-billing@rc.ufl.edu to request a quote.
  • The only payment options for external customers are check or EFT. Credit cards are not accepted.
• Review the quote and request changes or proceed with the formal ‘Quote Acceptance’ steps outlined on the quote with the UFIT Business Center Billing Team.
• Once the quote is formally accepted, the Billing Team will notify RC staff to allocate the quoted resources on HiPerGator or HiPerGator-RV.
• Proceed with the payment process.