Web Pages and Applications

All public facing University web pages and applications shall comply with standards by the following dates:

  • All University websites created or substantially updated after June 1, 2017 shall be compliant when created or updated.
  • All University websites in existence prior to June 1, 2017 shall be compliant by January 1, 2019.
  • Each University, college, department, program, or unit must establish a timetable for updating non-compliant pages.
  • All archived web pages must be clearly marked as archived and include accessible instructions on how users can request an accessible version of its content. The content must be made available in an equally effective accessible format in a timely manner to any individual requesting access. The unit responsible for the creation and maintenance of the information on the web page is responsible for fulfilling the accommodation request.

Controlled Web Pages and Applications

All controlled University web pages and applications, which require login credentials to view, published or hosted by the University shall be compliant by the following dates:

  • All controlled University websites created or substantially updated after June 1, 2017.
  • All controlled University websites in existence before June 1, 2017 shall be compliant by January 1, 2021.

Business Processes, Software and Applications

All business processes, software and applications created or obtained shall comply with the standard or have as high level of compliance as feasible.  All current systems shall be evaluated for compliance. If a system is not compliant, a strategic plan for achieving compliance within 5 years of the effective date of the EIT Accessibility Policy will be delivered to the Chief Information Officer and EIT Accessibility Officer no later than February 15, 2018.  Yearly updates of the report and progress will also be delivered to the Chief Information Officer and EIT Accessibility Officer each February until compliant.

Instructional Materials

All EIT instructional materials shall be compliant to the standard.  Instructional materials include, but are not limited to, syllabi, textbooks, presentations, handouts, electronic instructional materials delivered within the University’s learning management system, face-to-face classes, or an alternate method, and electronic instructional activities such as online collaborative writing, web conferencing, and other similar activities.

Procurement

The University’s procurement and documentation processes shall include an accessibility evaluation of any and all EIT. Prospective vendors will be required to submit the Voluntary Product Accessibility Template (VPAT) published by the Information Technology Industry Council, and such accessibility will be taken into consideration in making procurement decisions. All University contracts to procure EIT or EIT related services will contain appropriate provisions concerning product, service or program accessibility and compliance with applicable federal and state laws and regulations, as prescribed by the Office of General Counsel.         

New EIT must be accessible upon acquisition or implementation to the greatest extent practicable. When it is technically unfeasible to do so, procedures must require the University to provide accessible alternate EITs.

The University's procurement and documentation processes must also contain language requiring bidders meet the accessibility standards set forth in this policy and include a provision in which the vendor warrants or represents that all technology provided complies with these standards and any other applicable federal or state regulations and laws pertaining to EIT accessibility.

Undue Burden and Non-availability:

The following circumstances may qualify as exemptions from this policy:

  • Where compliance may require extraordinary measures due to the nature and the intent of the EIT, a request for exemption must be made.  Lack of sufficient funding for any particular unit, department or college of the University would not be, by itself, a sufficient qualification for an exemption.
  • Units seeking an exemption from this policy must submit a written request to the EIT Accessibility Officer detailing why compliance is not feasible without extraordinary measures and how the unit will make EIT available to all individuals in an equally effective manner.