Definitions Used in this Policy

Accessible: EIT that can be equally accessed and independently used by individuals with disabilities. Accessible EIT enables disabled individuals to acquire the same information, engage in the same interactions, and enjoy the same services as individuals without disabilities, with substantially equivalent ease of use, using reasonable accommodations when necessary.

Archived: A web page or electronic resource that is no longer available online but is still subject to the applicable records retention requirement under University policy.

Controlled Website: Content that is not public-facing is termed “controlled” content, and encompasses content where authentication or authorization is required for access.

Electronic information and technology (EIT): EIT includes, but is not limited to, any equipment or interconnected system or subsystem of equipment that is used in the creation, conversion, or duplication of electronic or digital data or information, such as: web sites, course and instructional materials (Word documents, PDF documents, Power Point presentations, video, podcasts, etc.), courseware, software, other classroom technologies, content management systems, search engines and databases, registration and grades, financial and human resource management systems, telecommunications, and emerging technologies.

Electronic Information and Technology Coordinator:  The position responsible for EIT Accessibility coordination and compliance at the University of Florida.

Employee: Any person employed by the University, including (but not limited to) faculty, administrative professionals, state classified, student employees and temporary employees. Volunteers are not employees but are responsible to adhere to the University's policies and procedures. 

Equally effective: An alternative format or medium that communicates the same information in as timely a fashion as does the original format or medium. For interactive or service pages, equally effective means the end result (e.g., registration) is accomplished in a comparable time and with comparable effort on the part of the requestor.

“Public-facing” content: Any content that is intended for access by the general public without restrictions.

Redesigned Web Page: A web page where significant alteration or update is made to the visual design of a page or a major revision of the content of a page takes place.

Software, Systems and Applications:  Examples of software, hardware and systems include, but are not limited to, learning and content management systems, library and email systems, and administrative management systems such as finance, registration and human resources, and all software, hardware and software services used for student services.  Software includes freeware, shareware, desktop, enterprise, subscription and remotely-hosted options.  Software that is accessed through a web-browser must also be accessible.

Substantial Change: Updates, design or architectural changes to a website that goes beyond simple text changes.

University web page:  A web page created and published by the University in the scope of University-related business. It does not include web pages published by employees for personal purposes, and not published on University sites.

University legacy web page:  A University web page created and published by the University prior to the effective date of the EIT Accessibility Policy.

VPAT:  A Voluntary Product Accessibility Template published by the Information Technology Industry Council describing the accessibility of their products and services.