It is important to make informed choices about appropriate use of etools and cloud services, taking into consideration both benefits and risks. Use the chart below to see at a glance if an item has been assessed and whether or not it is permissible to maintain a specific data type in a UF or external vendor cloud.

Before use at UF, eTools and cloud services must be go through an approval process involving Information Security, the Privacy Office and other units as needed. If there is a tool not listed below that you need, please refer to the Risk Assessment page for information on initiating the process. Please see the data category definitions page or click on the category heading for information.

Key

Purple Education Image - eTools Educational/Business Use Permitted – Use is allowed for educational and business purposes not involving any data types prohibited for this item.
Green Check Image - eTools Data Type Use Permitted – Data Type Use Permitted No technical, policy, or other issues exist that prohibit use of this data type with this service, unless you may send, store or share the regulated data type with this service if your data steward and your department/unit policies permit you to do so. For international data, consult the Privacy Office.
Grey X Image - eTools Use Prohibited – Use of this service with the regulated data type is prohibited. Do not use this service to send, store or share the regulated data type.
Blue Eye Image - eTools Item Under Review – Do not use. Use of this service to send, store or share the regulated data type is under review to evaluate security concerns.
Yellow Warning Image - eTools Caution – Use extreme caution when storing this information as leaks may result in identity theft, violation of privacy, and financial loss.

NameStudent Records
Yellow Exclamation Point
Health Records Yellow Exclamation PointCredit Cards Yellow Exclamation PointIdentifiable PIIFinancial RecordsHuman Research SubjectsExport Control Research
Acrobatiq   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Adobe Connect Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Allegro CL Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
ANSYS Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Ares Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Azure Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Badge Safe   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Big BlueButton Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Blogger   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
BlueCanary Educational Use Permitted Green Check Grey X Grey X Grey X Grey X Grey X Grey X
Box   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Bridgesoft   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Calibrated Peer Review   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Camtasia Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Canvas Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Canvas Attendance Educational Use Permitted Green Check Grey X Grey X Grey X Grey X Grey X Grey X
Canvas Network Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Capsim   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
360 Core   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Cengage   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Civics Nation Educational Use Permitted Green Check Grey X Grey X Grey X Grey X Grey X Grey X
Collegenet   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Compilers and Interpreters as a Category are Approved for Use
Coursera   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
CRC Guidebook   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Dipity   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Dreamspark Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Dropbox Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Dropbox for Faculty Educational Use Permitted Green Check Green Check Grey X Grey X Grey X Grey X Grey X
EduBlogs   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Elgg   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
ePortfolio   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Equella   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
EventBrite   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
ExamSoft Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Facebook Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
FileExpress Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Flat World   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Flickr Search   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Follett/McGraw- Hill Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Google Earth   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Google Docs   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Google Hangouts   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Grademark Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Harvard Business Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
iClicker Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
ilios   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
iRubrics Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
One.UF/Pearson Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
iThenticate Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Kaltura   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Kennethware   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Khan Academy   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Knowillage   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Kognito Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Kryterion   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Learning Catalytics   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
McGraw-Hill Connect Educational Use Permitted Green Check Grey X Grey X Grey X Grey X Grey X Grey X
MediaSite Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Moodle
(College of Ed. only)
Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
New York Times Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Normal Lab Data Analytics   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Office 365 - Exchange Online Educational Use Permitted Green Check Grey X Grey X Grey X Grey X Grey X Grey X
Office 365 - OneDrive for Business Educational Use Permitted Green Check Grey X Grey X Grey X Grey X Grey X Grey X
Office 365 - SharePoint Online Educational Use Permitted Green Check Grey X Grey X Grey X Grey X Grey X Grey X
Office 365 - Video Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Office 365 - Yammer   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Office Mix LTI Educational Use Permitted Green Check Grey X Grey X Grey X Grey X Grey X Grey X
Oncore   Grey X Green Check Grey X Grey X Grey X Green Check Grey X
OneDrive Educational Use Permitted Green Check Grey X Grey X Grey X Grey X Grey X Grey X
Panther Learning Sword Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
PB Works   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Pearson Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Pearson Custom Integration Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Pearson Standard Integration (LTI) Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Peermark Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Piazza Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Pinterest   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Press Ganey   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Proctor 101   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
ProctorU Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Prulu Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Public Collections Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
PufferSphere Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Qualtrics Educational Use Permitted Green Check Grey X Grey X Grey X Grey X Grey X Grey X
Questica Budgeting   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
RedCap Educational Use Permitted Green Check Green Check Green Check Green Check Green Check Green Check Green Check
Redirect Tool Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Remote Proctor Now Educational Use Permitted Green Check Grey X Grey X Grey X Grey X Grey X Grey X
Respondus Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Rsmart One Campus Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Sakai Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Salesforce Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
SCORM 2004   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Skype Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Slack.com   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Smarthinking Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Smarterer Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Socrative   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Software Secure   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
SSP (Acad Adv)   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
SoftChalk Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Storify   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Tableau   Grey X Grey X Grey X Grey X Grey X Green Check Grey X
TED Ed Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Titan Pad   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Top Hat   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
TurnItIn Educational Use Permitted Green Check Grey X Grey X Green Check Grey X Grey X Grey X
Twilio   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Twitter Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
USA Today Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Vanilla Forums Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Vimeo Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Voice Thread Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Wikipedia   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Wikispaces   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
WileyPlus   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Wiris Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
WordPress   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Xanedu   Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Yellowdig Educational Use Permitted Green Check Grey X Grey X Grey X Grey X Grey X Grey X
Youtube Educational Use Permitted Grey X Grey X Grey X Grey X Grey X Grey X Grey X
Youtube Capture   Grey X Grey X Grey X Grey X Grey X Grey X Grey X